[SEL] Re: NHMA Annual Report

[R & M Ingold]

Adam. Thanks for putting this up.
Reg & Marg Ingold.
Newcastle, NSW, Australia.
randmingold at hotkey.net.au
http://www.oldengine.org/members/randmingold

----- Original Message ----- 
From: "Adam Cottrill" <adamcottrill at bigpond.com>
To: <sel at lists.stationary-engine.com>
Sent: Sunday, August 07, 2005 5:37 PM
Subject: [SEL] Re: NHMA Annual Report


>
> Hi everyone,
>                   due to the amount of emails ive been receiving as whats 
> going on
> with the NHMA and in some cases for what ever reason the information being 
> unobtainable
> by these said persons I have compiled a breif of the NHMA Annual report 
> which we will
> place in my clubs news upcomming letter.
>
> I should at this point I guess add a disclaimer that I have no direct 
> relationship with
> the NHMA only that of being a NHMA member of an affiliated club and also 
> the
> NHMA/insurance officer of that same club. Any errors or misinturpriations 
> are mine and
> mine alone.
>
> The information I have on hand is from my club secretary who passes all 
> NHMA materials
> onto me after it being entered as being received and I summerise it and 
> give a report
> at our meeting! He loves it as its one less thing he has to do! (i see no 
> reason why
> every club cant do this)
>
> Again the motivations for doing this are the greater good of the 
> Australian hobby and
> members of the NHMA who for what ever reason cannot access the 
> information.
>
>
> NHMA Annual Report - April 2005
>
> Misson Statement
> "The N.H.M.A Inc. is an association of enthusiasts, formed in 1987 by a 
> small number of
> clubs with similar interests which provide a fellowship for people which a 
> common
> interest in collecting, restoring exhibiting or being associated with old 
> stationary
> engines, tractors machinery and vechiles"
>
> Membership
> May 2004 - 137 clubs 7139 nominated members
> May 2005 - 149 clubs 7915 nominated members
>
> Presidents report
> " At last year's AGM the committee considered that it was timely to 
> introduce
> innovative approaches to the manner in which the association operated. The 
> major
> decision embraced a programme of exposure. By this we intend that the NHMA 
> becomes more
> to members than an insurance supplier; to become an association of people 
> with similar
> interests, enjoying rallying, friendships, a sense of belonging together, 
> as with
> associations in other hobby interests.
>
> Towards this objective, your committe members, in addition to indentity 
> badges, are
> wearing the NHMA logo hat badge and cloth patches of our logo on our 
> shirts, and trust
> that members will follow suit. We place "NHMA Representative" at our 
> exhibits where we
> rally. This has bought limited success. However, it is early days
>
> Tom Mackay, Brian Blum and Jan Peitsch where presented with certificates 
> of of
> appreciation for there work with the Association.
>
> Two submissions for the 2007 National where received from two QLD clubs 
> and also a
> submission was received  to to introduce a National Tractor Trek
>
> The committee will continue to better the relationship with the 
> association and we
> trust the leaders of clubs will assist us in that direction, with a 
> positive reflection
> to members, particulary new members. We request that clubs include on 
> their
> letterheads, "member of the NHMA" or "affiliated with the NHMA" plus logo. 
> Recognition
> of the NHMA on club banners would also be a welcome addition.
>
> The committe of management will revied the constitution, an exercise long 
> over due.
> This will be a drawn out exercise and involves legal considerations. Final 
> acceptance
> by member clubs is planned for the 2006 AGM
>
> Alan Shephard is arranging an Association Website, this should be 
> operational by June
>
> Additional state representatives will be ellected to assist with the 
> communication with
> member clubs and also to lighten the load of the over worked secretary. I 
> request that
> all clubs adhere if at all possible, to the principle of communication, 
> via the club
> secretary, and then via the State Rep who contacts the Assoc Secretary.
>
> For the future, the Association may consider a move from a total central 
> operation to
> state committees. Perhaps the quarterly report or newsletter could be in 
> the form of a
> magazine
>
> John Stanley
> President"
>
> Secretarys Report
>
> The NHMA
> As indicated earlier the Association now has over 150  member clubs and 
> almost 8000
> members, and requests for membership are still being received. No doubt 
> the
> associations provision of public liability insurance at affordable rates 
> is one reason
> clubs are wishing to join us. However I would also like to think the group 
> is growing
> because we are an Association of like minded people with similar 
> interests, similar
> problems. Like most larger organisations the NHMA has grown to a point 
> where basic
> communications are not as effective as when we were a smaller association.
>
> With this in mind may I suggest some minor changes that may be beneficial 
> to all:
>
>>IF a club member has a problem, please discuss his/her problem over 
>>thorughly at a
> club meeting. If the club can resolve the issue, that is great. If the 
> club can not
> resolve the matter then please have the club secretary write a letter, 
> preferable under
> a club letterhead to a committee of management member nearest you. If the 
> committee of
> management member can resolve the isssue this is great also!! If the 
> committee member
> cannot solve the issue, he/she will then contact a member of the excutive, 
> who will
> bring the matter to the committee of management for a decision/
>
>> Those on the Committee of Management have been requested to be active in
> communicating with member clubs. But please remember that communication is 
> a two way
> function, clubs are also requested to communicate with committee members.
>
> Insurance
> Peter Huk of Austnet Insurance Services presented an informative overview 
> of the
> policies NHMA have with Austnet. There is a fine balance between the 
> policy offered,
> the NHMA Risk Management Policy or Safety Guidelines in place, and the 
> cost to members.
>
> Its as simple as this: Should the Commitee of Management relax the safety 
> guidelines to
> a point where more incidents occur and consquently more claims have to be 
> paid out on,
> then the cost of insurance will rise. If to many claims are made and paid 
> on, then the
> insurer may refuse to cover the Association. This frequently occurs in the 
> motor
> vecicle insurance area, especially with younger owners.
>
> The committee of management needs to condiser the above prior to making 
> any changes to
> the Safety Guidelines.
>
> Safety Guidelines
>
> At this stage no changes to the guidelines are being considered. As I 
> indicated above
> this is a Committee decision that will evolve from your club's 
> communication with the
> Committee member nearest you.
>
> The Constitution
>
> A revision of the NHMA Constitution, is being carried out by the committee 
> of
> management this year. The process is quite drawn out, but must be done 
> this way
> 1. The present document has been mailed to all on the commitee, with some 
> suggested
> amendments
> 2. The committee now can offer amendments and make any alterations
> 3. A draft copy will then be compiled by the secretary and again mailed to 
> the
> committee
> 4. On agreement being reached the final draft will be mailed to all member 
> clubs, again
> for comment
> 5. The committee will consider any comments made and then recommend to the 
> AGM that the
> final draft consitution be adopted.
>
> When the member clubs are being advised a copy of the current constitution 
> will also be
> forwarded so that amendements can be easily identified
>
> Ken Bock
> Secretary
>
> Points from Peter Huk presentation of Insurance to AGM at National
>
> A) The NHMA Safety Guidelines are not conditions of insurance. These 
> should be looked
> upon as the "risk managment policy" of the NHMA. However if the NHMA do 
> not have these
> Safety Guidelines, or a risk management policy in place, there is a 
> possibility that
> more incidents will occur and consequently more claims being made. Should 
> this happen
> and the insurer has more claims to pay out on, the cost of our insurance 
> will increase,
> with a real possibility that it would be not available.
>
> B) Volunteers who assist on a casual basis (e.g at rally serving food and 
> drinks,
> cleaning up etc) do not need member insurance. However their names need to 
> be recorded
> as volunteers in the club minutes prior to the event. A time sheet that 
> records the
> hours they would would also be a added safe guard for the club.
>
> C) Other policy types are available for the committe of management to 
> consider.
> Memberclubs need to be aware that additional cover only comes at a cost to 
> the
> nominated members.
>
> *** A slight rise in the cost of public liability insurance is anticiapted 
> for 2005/06,
> when setting their membership fees for this year, clubs should work on $9 
> per
> member.***
>
>                    _________End of Annual Report_______________
>
>
> I hope this is some use to you?
>
> Cheers,
>             Adam
>
>
>
>
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